It was a journey to be able to welcome kampers to Kickapoo for SUMMER 2020. There were many twists and turns as we made our plan, and our families stood by us through it all. With every challenge, we would go back to our core belief that girls needed kamp more than ever.
More than anything, we feel grateful. We are thankful to our executive staff for planning and replanning, assuring that kamp was both fun and as safe as we could make it. We appreciate our kounselors and staff, including kitchen staff and facilities/maintenance staff more than we can express in words. They did everything we asked of them and made countless sacrifices so that we could give kampers the Kickapoo experience. We also want to express our gratitude to our kamp families. Thank you for trusting us with your daughter. We realize we asked a great deal. Your steadfast support of changing schedules and required protocols made it possible for us to have all three terms without incident. It was clear that doing the right thing was at the forefront of everyone’s mind.
Without the support of all of these groups, we could not have opened our gates this summer, and we are so proud that it all worked. Everyone who was a part of Kickapoo’s 2020 summer believed in the power of camp and its transformational force. We all know the value of living in community, away from all of the comforts of home, and we appreciate the influence of a committed staff of kounselors who have the uncanny knack for spreading joy and fostering relationships among kampers while creating an environment where kampers can feel comfortable being themselves.
Thank you to all parties for deciding that the risk of sending girls to kamp this summer was worth the reward.
We will never forget this summer for so many reasons. It is different from any other summer. The photos with masks and colored bracelets will remind us of this unique summer, but when I think of this summer, I will always think of the people who jumped through hoops so that kampers could have a summer that included kamp.
Thank you for all of it. We hope the memories sustain us all until next summer!
Stay safe and healthy,
QUARANTINING/STAYING AT HOME before kamp arrival. This included kounselors, kitchen staff, facilities/maintenance staff, and kampers.
SCREENING before arrival, upon arrival, and as a routine during each term.
HIRING Registered nurses for all three terms
LIMITING EXPOSURE by asking parents and families to stay in their car.
STAYING AT KAMP – once staff and kampers arrived, they stayed at kamp. If they left, a two-week quarantine was required before returning.
USING A TIER SYSTEM for minimizing exposure. Participating in activities and eating with our cabin or our color-group.
SPREADING OUT – Utilizing Lodge Porch, in addition to the dining hall, enabled us to spread out for meals with each color division dining in a different area. Activities were planned and implemented with social distancing in mind.
BEING OUTSIDE as much as possible – Other than the dining hall and the cabins, every activity takes place outside with lots of fresh air.
WEARING MASKS or FACE-COVERINGS when we got within 6 feet of anyone other than cabinmates.
ENHANCED DISINFECTING, CLEANING and SANITIZING – We encouraged hand-washing, had hand sanitizer stations throughout camp; we regularly disinfected and cleaned common areas including activity areas, dining areas, cabins, bathrooms, and any place where the kampers gathered.
We hope that we can have Kamp as normal for 2021, but if we cannot, we are prepared and will be ready to host another fabulous summer at Kickapoo!
“Thank you SO MUCH to you and your wonderful staff and counselors for making this summer possible. I had no idea what to expect going into our first year of Kamp during a pandemic, but your communication and determination made us feel confident and safe that our daughter was in good hands. She had all very good things to say about Kamp, and I just could not be more impressed. Looking forward to many summers to come.”
“We owe you a debt of gratitude and thanks too! Kamp was a much-needed time for our daughters. And the fact that you were willing to bend over backwards, ask the tough questions and make the tough decisions for it to happen will never be forgotten. The closest thing to normal this summer for our girls was Kamp! Thank you for that much needed respite and joy for them, and for all the girls who attended.”
“I am not sure words can truly articulate how amazing our daughter’s Kamp experience was and how we are so grateful you all put in place the appropriate health protocols so she could attend her first year at Kamp. It was truly the highlight of 2020 for her. She made new friends that she talks to daily now, has opened up to trying new foods because she tried them at Kamp and it was delicious, and I am just so thankful for the gift you all gave her with Kamp- life lessons and memories she will treasure always. She is already signed up for next year and can’t wait to go.
“Thank you for all of your hard work and dedication to our girls. It truly was such a blessing in our lives during such a tough year.”
“We are so grateful Laura!! Thank you to YOU! And to Myrtle and Angie and Larry and Susie and all of the VIP's (very important people!) who make Kickapoo what it is for these girls.
“We just can't thank you enough for all of the extra everything that had to be done to make it happen. We know it was hours upon hours of challenges.
“Last night our daughter said, "I forgot there was a pandemic and that the world was upside down once I got to kamp" - music to our ears! Even with all of the masking and new processes in place she still felt the freedom, unplugged from technology and got to have the amazing human connection we all need.
You likely know by now that she is a full-fledged introvert- kamp is one of the places she's really been able to come out of that shell and we've always been grateful for that. This year especially!
“Please share our gratitude with everyone on your team and in your family. It really was a summer to remember.
Thank you again for all and everything and we'll see you next summer.”
Prior to arriving at camp, all staff (counselors, office, and kitchen staff) are required to:
Follow the state of TX stay at home orders for 14 days OR for 7 days AND present a negative test result for an FDA approve COVID-19 Molecular test (We removed the 7-day option after Governor’s Abbott’s new orders on July 2)
Staff members are only permitted to leave home for essential items such as groceries and camp-related appointments. When out, a mask must be worn, hands must be sanitized, etc
Staff will record daily temperature for seven days, and a written record will be presented during check-in and kept on file at camp
Any staff member who could not commit to the above mandates, and/or had underlying health conditions was relieved of her contract and will not be working at camp this summer
During Pre-Kamp Training-7 days
Upon arrival at camp, all staff will report to the office where their temperature will be taken; they will present the office with their questionnaire and record of temperature
If someone arrives at camp and has a fever, we will question her and separate her from others so she can rest to determine if the fever is temporary. If the fever persists, we will have them go to urgent care for diagnosis. We will decide what to do based on the diagnosis.
Staff will adhere to social distancing protocols and maintain personal boundaries throughout staff-training. Extra workspace will be provided, there will be only 2-3 counselors per cabin, as many activities as possible will take place outdoors, etc
Staff will receive training on proper cleaning, disinfection, hygiene, and respiratory etiquette
All staff will be at camp seven days before the arrival of campers
Staff will have daily temperature checks.
During Kamp - Staff responsibilities
Staff will be responsible for maintaining proper cleaning of class areas, including equipment and supplies. All supplied will be routinely cleaned and disinfected. Hand sanitizer will be used routinely at the beginning and end of classes
Staff will be provided with face-coverings, and they will cover their faces when it is necessary to be close to a camper.
Cabins will be sprayed with disinfectant twice a day; and cleaned in the morning, after rest hour and before bed. Extra cleaning of high use areas – countertops, light switches, doorknobs, etc. Sleep head to toe in upper and lower bunks.
Time off will take place at camp. 1-2 counselors will be permitted to pick up food and supplies, but will only utilize curbside pick-up. Staff will continue to maintain distance. If counselors are working consecutive terms, they will remain on campgrounds between terms
If a counselor is working non-consecutive terms, they will quarantine at home for 14 days OR 7 days and take a COVID test. Additionally, they will track and record their temperature for seven days. (We removed the 7-day option after Governor’s Abbott’s new orders on July 2)
Daily temperature checks will occur before each meal throughout the term
Office staff will provide additional cleaning and disinfecting of any symptomatic staff members work area, common areas, bathrooms, and cabin
Office staff will follow and supervise the cabin hygiene plan, dining hygiene plan, and program activity plan
On July 2, the standard health protocols regarding face-coverings for overnight youth camps were revised.
We are encouraging and enforcing separation between color divisions.
Campers will be divided into three color divisions (cohorts) – pink, aqua and purple.
Each color division will have 3-4 cabins in it and approximately 30-35 campers and counselors.
Each camper and counselor will be given a colored bracelet so that all campers and staff can easily identify who is in their group.
Pink is our youngest age group, aqua is our middle age group, and purple is our oldest age group. Each cabin group is assigned a designated picnic table where they will meet and sit before meals, before and during activities, etc.
During meals, the pink and aqua groups will occupy 4-5 tables in the lodge with empty tables separating each group. There will be approximately 6-7 people per table. The purple color group will sit outside on the porch providing further separation from the pink and aqua groups.
For activities that include the whole camp – flag raising, evening activities, etc., campers will do the following, depending on the activity:
Stay with their cabin – they may participate in an all camp activity but will stay with their cabin. In the event there are two cabins together it will be two within their color division and the campers will wear masks
Line up with their color division – for flag raising, taps, meals, etc., they line up in their color division with masks on and will be separated by 6’ from the other group(s) by counselors
All camp gatherings – campers will sit with their cabins at their picnic tables or another designated area. They will always sit with their color division. There will be 6’ separation between the color groups, and masks will be worn
All classes take place outside, where counselors have the ability and space to spread everyone out at least 6’ or more. Additional seating, tables, etc. are available and set up in class areas. For example, in the arts and crafts area, there will be a table for the purple group, one for the aqua group, and one for the pink group. While campers will be in classes with others outside of their cabin and with other color divisions, they are to wear their masks if they cannot be separated by 6’.
Camp will provide each kamper and staff member a bandana to use as a face-covering, or they may choose to bring their own masks. Parents and staff have been notified that they should have their daughter bring masks to camp/bring masks for themselves. Camp will also provide paper/disposable masks.
Deliveries will be limited to only necessary supplies that are required to run the camp. Camp tours and special deliveries etc. are prohibited.
Opening and closing day will be altered to limit interaction
Campers should arrive/leave during their assigned timeframe
Parents should remain in their vehicle at all times
Parents are not permitted in the cabins, at class areas, etc
Only deliveries essential to camp operation will be accepted. If it is necessary for any delivery or repair personnel to be around campers they will have their temperature taken and will fill out camp’s COVID-19 questionnaire. Packages/supplies will be disinfected as needed. Non-essential mail and packages will be refused
Increased daily sanitization protocols will be followed for common surfaces, restrooms, dining hall, cabins, equipment, and camp facilities
Hand sanitizer will be available at all class areas, at the dining hall, and outside by the water coolers. All restrooms are supplied with anti-bacterial soap for handwashing. Disinfecting wipes and other disinfectants will be at all class areas to clean supplies, equipment, etc.
An executive staff member will be dedicated to ensuring the health protocols adopted by the camp are being successfully implemented and followed.
Daily, all staff and campers will be screened for new or worsening symptoms and have their temperature taken before each meal.
Upon arriving at camp all staff and campers will have their temperature taken and will present their COVID-19 questionnaire for review
Camp has an established relationship with medical professionals in Kerrville and will work closely with them throughout the summer to keep abreast of best practices in managing anything COVID-19 related
Dining Hygiene Plan to include:
As it is not feasible to serve meals buffet style, we will serve family style. Table aids, our senior campers, will be assigned to a specific color division of tables for the duration of camp. Table aids will wear their hair back, wash their hands, and will always wear a face mask and gloves when coming into contact with food, clean and dirty dishes, etc
All dishes and utensils will be cleaned by our commercial grade dishwasher. Dishwashers will wear face masks and gloves throughout the process of rinsing, washing, and emptying the dishwasher
Kitchen staff and Table-aids will clean and disinfect tables, chairs, cooking surfaces, and service items after every meal
Cabin Hygiene Plan to include:
Hand washing/sanitizing protocols
Sanitization by camper protocols
Sanitization of common/shared surfaces
Personal fans should be pointed at only one camper
Campers will sleep head to toe in upper and lower bunks. Bunks will be spaced as far apart as possible. Air circulation will be enhanced through open windows and fans
Program Activity Hygiene Plan to include:
Sanitization of all program areas
Sanitization of equipment before and after use
Hand washing or sanitization before and after activities
Management plan for infectious outbreaks, including COVID-19:
Identify an isolation facility
Guidelines for caring for ill campers or staff, and for isolating those individuals from the healthy population
Should any camper or staff member display new or worsening symptoms of possible COVID-19 the following protocols will be followed:
The symptomatic person will immediately be isolated until they can receive a nucleic acid-based COVID-19 test
If a staff member tests positive, they will leave camp within 8 hours and will not be able to return for the summer
If a camper is suspected of having COVID-19 (fever plus two or more symptoms), parents will be immediately notified, and we will confer with the parents about needed action
If we take the camper for testing and the test is positive, the camper must be picked up within 8 hours
If a staff member or camper tests positive, parents or guardians of campers within their cabin (or their small group) will be notified. Parents or guardians may decide to pick up their child from camp or leave the child at camp and trust the camp to take appropriate safeguards.
Executive staff will work to identify exposure risks in order to contact trace.
Infected staff and camper’s cabins, class areas, and other frequented areas will be cleaned and disinfected
The campers in the cabin with the staff member will still participate in classes and activities, with increased distance from other campers and staff
If three or more small groups have any identified positive cases of COVID-19 - we will notify all Kamp families and work with state or local public health authorities about continued operations.
Kerrville, Texas • USA